Silver Cup Estates Board of Director's Notes

November 7th 2018 BoD

At 7:00 P.M. the Silver Cup Estates Homeowners Association BoD Meeting was called to order by Kim Acres with 5 homeowners present. 

Below is an extract of what happened at the meeting.

Homeowners Open Forum:

Mrs. Loock asked if there was anything the Board could do about RV parking in the street.  President Acres advised that the streets in the community are public and there is nothing that can be done.

Mrs. Brown expressed a concern that small children crossing the road at the intersection of Silver Cup Drive and Iron Bit Drive were not checking for oncoming traffic.  Reasonable Caution should be taken when entering in to the community onto Silver Cup Drive. Secretary Holland commented that a crosswalk at the intersection was denied earlier this year.

Minutes from Previous Meeting:

The Minutes from the July18, 2018, BoD meeting were reviewed and accepted as written.

Financial Report as of October 31 2018:  

There was one homeowner past due in paying all of their 2018 dues. 

There are 2 homeowners that have not paid their 2nd have of the 2018 dues.

The checking balance is $19,071.04.

There is a balance of $14,662.07 in cash reserves MMDA account.

The total of the two accounts is $33,733.11.

There is $1,170.00 in accounts receivable.

Committee Reports:

There were 2 new approvals since the last BoD meeting.

Neighborhood Watch:

A homeowner reported that their trailer parked on the road had its license plate stolen. 

Unfinished Business:

There is one dead tree at the end of Timberfence Pkwy that was missed by Shenandoah Landscape Services which they will have removed. 

A large tree was cut down and another trimmed in the common area without consent of the BoD or the ACC. The homeowner was contacted and agreed to pay for planting a new tree in the vicinity of the old tree.

 FVCM had A-1 Landscaping remove the vines from the trees along Timberfence Pkwy.

President Acres tabled replacing all the old mailboxes / posts in the community until the Annual meeting when quote(s) could be obtained. 

New Business:

The 2019 Proposed Budget was approved keeping the HOA dues at $600.00 per year.

The Bod tasked FVCmanagement to file a Warrant in Debt against the homeowner that has not paid all their dues for 2018.  Also, FVCmanagement was directed to send a second demand letter for the two homeowners that have not paid their 2nd half 2018 dues.  Demand letters will go out at the end of December or first part of January giving them 10 days to pay the balance of the 2018 and all the 2019 dues.  Failure to pay will result in a Warrant in Debt to be filed on them also. 

FVCM was asked to send out dues invoices the last week of December.  Secretary / Treasurer Holland recommended homeowners should look at the amount due.  Some owe late fees from previous bills paid late, and some have paid late fees when no late fee was due and have a credit.  If your bill states a late fee has been assessed and you do not agree, get with FVCM to reconcile.

The Silver Cup Estates Annual meeting is scheduled for Wednesday, March 6, 2018 at 7:00 PM with an alternate date of Wednesday, March 13, 2019.  A BoD meeting will immediately followThe meetings will be held at the Warrenton Visitors' Center 33 North Calhoun Street, Warrenton, VA.

There being no more business, President Acres adjourned the meeting at 7:45 P.M. by acclamation.

Actual Draft Minutes can be seen by clicking on the Links page.

Last Updated N0vember 10, 2018

Approved Minutes to all BoD Meetings can be seen by clicking on Links Tab above


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Date Page Last Updated: 11/09/2018 07:55 PM